ICF Colorado Board Position Descriptions


President

The President sets the tone and direction for the organization during his/her year in office — in order to fulfill the mission and vision of ICF Colorado and to provide quality products and services for the members. In order to accomplish that, the President:

  • Presides over ICF Colorado BOD meetings
  • Gathers and reviews monthly reports from treasurer, marketing director, membership director, plus any special reports assigned to specific board members; Creates and distributes BOD agenda to board members; Follows By laws and Roberts Rules for meeting.
  • Leads/facilitates ICF Colorado monthly membership meetings.
  • Opens meeting; Facilitates any portion of the meeting devoted to ICF Colorado business; Facilitates (or introduces someone else to facilitate) introduction of guests and new members, icebreaker activities, Wins and Wows, Centering, etc.; Introduces education director, who introduces the speaker; Closes the meeting.
  • Sets goals and direction for the ICF Colorado in conjunction with the BOD.
  • Ensures that the by-laws are being followed appropriately.
  • Oversees the finances of the ICF Colorado, in partnership with the treasurer.
  • Manages the BOD to ensure that board members are doing their jobs (marketing, education, finance, etc.) effectively, in a timely manner and within the budget.
  • Signs all legal documents (such as the Charter Chapter agreement with the ICF).
  • Resolves conflicts and complaints from members or board members.
  • Oversees and works to resolve any industry-wide concerns that could directly affect ICF Colorado members, such as the potential for government regulation of coaching in Colorado.
  • Promotes and upholds the integrity of the coaching industry in the community.
  • Networks with other professional organizations to advance ICF Colorado in Colorado.
  • Attends ICF Conferences, or, if unable to attend, selects another BOD member to attend.
  • Liaisons with the ICF and other chapters of the ICF.
  • Keeps ICF Colorado membership informed of the current direction of the ICF.

Estimated time commitment: 20-25 hours per month.


President-Elect

The President-Elect is elected to a one-year term – and then automatically becomes President at the end of that year and Past President in the year following.
The most important duty of the President-Elect is to participate in ICF Colorado and BOD meetings and events, observe how the ICF Colorado works, and learn as much as possible in order to be ready to step up as President.

The President-Elect must:

  • Attend ICF Colorado meetings and events.
  • Attend BOD meetings, participate in discussions, and vote.
  • Lead Board and membership meetings in the absence of the President.
  • Work with the President and BOD members to set goals and plans for the organization.
  • Assist the President in maintaining connection with the most current direction of the ICF and the coaching industry.
  • Share (with the President) the role of liaison with the ICF and other charter chapters.
  • Fill a slate of candidates for the new BOD by the time of the annual elections in November.
  • Create goals and plans for improving the organization when he/she becomes President.
  • Coordinates/manages volunteers.
  • Lead special projects as needed.
  • Participates on committees as needed.

Estimated time commitment: 10-12 hours per month (includes 2-hour monthly Board meeting) plus a Board retreat day usually held in December.


Education Director

The job of the Education Director for ICF Colorado involves planning, organizing and facilitating the organization’s educational programs/presentations, lectures, panel discussions, workshops, and teleclasses. The job can be done solo, or with the help of a committee of volunteers.

The specific duties include:

  • Book speakers, presenters or panels (who are not paid) for the nine monthly ICF Colorado meetings each year (Jan/Feb/Mar/Apr/May/June/Sept/Oct/Nov).
    Some of those speakers could also be engaged to do a paid three-hour workshop the morning after the ICF Colorado meeting.
  • Book speakers/presenters for 5-6 ICF teleclasses each year.
  • Well in advance of each program, and with the help of the speaker, write up the announcement/promotional material for the ICF Colorado website and any other relevant channels to promote the program.
  • Organize the logistics and run the educational programs.

    * Work with the PPA Event Center staff to reserve the Event Center space for ICF Colorado’s monthly meetings and workshops.
    * Apply for CCE credits.
    * If the speaker for the month is coming from out of town, the education director or an education committee member may need to assist the speaker in his/her travel, lodging arrangements or transportation to the meeting.
    * Arrive at each ICF Colorado meeting by 5:30pm and make sure the room is set up properly and the audio-visual equipment (if needed) is operating correctly. Coordinate with the on-site PPA Event Center staff person to make sure everything is set up properly.
    * Provide the virtual assistant with each speaker’s headshot, bio, title of presentation and description of presentation.
    * Communicate with the speaker to make sure that handouts for the presentation are distributed to attendees and the speaker’s book table (if any) it set up.
    * Introduce the speaker to the audience and thank the speaker at the end of his/her presentation.
    * Announce the speaker for the next meeting.
    * Distribute the speaker evaluation forms and collect them at the end of the meeting.

  • Create an education report for each ICF Colorado board meeting.
    * Summarize the results of the previous speaker’s evaluations so that the board can measure how the speaker was received by the audience.
    * Report on upcoming confirmed speakers, as well as proposed/potential speakers for future meetings, workshops and teleclasses.

Estimated Time Commitment: 10-15 hours per month (less if committee members are there to help).


Communications Director

Overview
The Communications chair serves our internal (member) communications needs which includes our online newsletter, website content and membership meeting enhancement, all for the purpose of adding value to our members and conveying information.

Recommended Responsibilities

  • Oversee the newsletter including design, content and frequency and purpose.
  • Coordinate monthly Featured Member article
  • Coordinate monthly value-added content article
  • Oversee annual volunteer recognition
  • Oversee and coordinate special member awards
  • Manage member information table (the Hub) at meetings
  • Identify opportunities to add value to members
  • Work closely with the Marketing/PR Director and Membership Director on overlapping projects
  • May take the lead on communications-related projects such as website redesign and content creation/management

Estimated Time Involvement: 10 – 14 hrs/month Meetings: 6 hrs/month for BOD and ICF meetings.
Board Retreat(s): 1-2 board retreats, typically 4-6 hours of fun and planning
Projects/communications: 4-8 hrs/month and could be more depending on the projects you take on.


Marketing/PR Director

Overview
The Marketing/PR chair is charged with external communications creating public awareness of coaching and of ICF CO.
This is done through multi-media outlets such as business journals, newspapers, television, press releases about coaching events and through social media presence.

Recommended Responsibilities

  • Weekly social media posts for FB, LI and Twitter
  • Publish online press releases for special coaching events
  • Promote coaching events through social media outlets
  • Contact television, print and other media outlets for PR opportunities
  • Capitalize on opportunities such as ICF CO programs, International Coaching Week, and Coaching for a Cause to raise awareness with other organizations, the business community, and the general public about the coaching profession and the benefits of coaching.
  • Identify and build relationships with other organizations that have the potential for collaboration/partnership/sponsorship agreements with ICF CO. These include organizations such as ASTD, coach training organizations and others yet to be identified where there are overlaps or synergies in members, goals, constituencies served, etc.
  • Develop and manage partnership agreements with above.
  • Champion ICF CO outreach and community service/building.
  • Oversee Coaching for a Cause and other community outreach programs
  • Send out press releases to local media about ICF CO events to raise community awareness (could be better handled by Marketing Chair since they handle external?)
  • Act as a positive role model and ambassador for ICF CO.

Estimated Time Involvement: 10 – 14 hrs/month Meetings: 6 hrs/month for BOD and ICF meetings.
Projects/communications: 4-8 hrs/month and could be more depending on the projects you take on.


Membership Director

  • Attendance at ICF Colorado Board meeting:
    Prepare a membership plan for the year and a membership report each month for the board, outlining key membership stats for the month, such as number of members in different membership categories, etc. Verify with treasurer and virtual assistant.
  • Attendance at ICF Colorado Monthly Meeting.
    Prior to meeting purchase snacks for meeting and set them out at meeting.
    Arrive by 5:30pm to have time to set up before people start arriving for the Special Interest Groups, which start at 6:00pm.
  • Work at the check-in desk with the help of the Virtual Assistant:
    * Lists printed for check-in
    * Create Member name badges to give to virtual assistant – in boxes, sorted by last name
    * Guest name badges and pens
    * Membership Application forms
    * Guest forms
  • Check in members as they arrive:
    * Highlight their name on Membership listing.
    * Find their name badge – if missing, make a note of it and create to bring to next meeting.
  • Collect applications:
    * Verify all required information on application is included and legible, particularly any CC details.
    * If member is paying by check, write check # on application then put check in envelope for treasurer.
  • Welcome guests:
    * Guests to fill out a guest form.
    * Ensure CC details are legible on form OR collect check and write check number on top of guest form and put check in envelope for treasurer.
    * Ask them to fill out a name tag.
    * After check-in is complete, provide copies to treasurer if needed: Membership Application, guest forms and money paid for membership dues.
  • Write a short membership report for the ICF Colorado Newsletter.

Total time involved: approximately 10-15 hours a month, including the monthly Board meeting


Secretary

***Organizations are required by law and by custom to maintain certain records.
This includes: accurate recollection of decisions, determination of eligibility to vote, continuity of policies and practices, and accountability of directors and officers.
Therefore, the Secretary is responsible for attending all Board meetings and ensuring that accurate and sufficient documentation exists to meet legal requirements, and to enable authorized persons to determine when, how, and by whom the board’s business was conducted.

Responsibilities:
The secretary attends all board meetings and accurately records minutes. Distributes a copy of the notes after every meeting to the board via email, uploads a copy to Dropbox, and prints a paper copy of the notes to place in a binder for record keeping.

Notes taken during the meeting may be hand written or typed.
Typing is recommended to save time and ensure accuracy.
A template is provided to record
a) date, time and location of meeting
b) attendees
c) action items
d) all other items discussed or decided upon

Total Time Commitment is approximately 3-4 hours/month.
This includes the 2 hour meeting, follow up note distribution, uploading to Dropbox and printing.


Treasurer

The job of the Treasurer for the ICF Colorado is to hold responsibility for the money, taxes, bookkeeping and accounting, government compliance and reporting, financial tracking and reporting, bank accounts, paying the bills, credit card processing, and any other activities or responsibilities involving money and finances and related reporting and compliance for the organization.

Estimated time involvement: 
25 hr/month minimum: 
 Meetings: 5-7 hours/month for BOD, ICF Colorado and related meetings. Bookkeeping, Accounting, Compliance and Reporting: 12-15 hours/month. Communicating, coordinating, and resolving financial and money issues with vendors, members, banks, suppliers, other board members, etc. 8-12 hours/month.


Past President

The Past President acts as an advisor and voice of experience to the Board of Directors and the current President for a one-year term. Duties include:

  • Attend Board of Director meetings
  • Attend monthly membership meetings
  • Fill in for President when the President and President-Elect are absent
  • Run the annual elections for new officers at the April meeting

Estimated time commitment: 10-12 hours per month.

If interested in serving on the ICF Colorado Board, please send an email to info@icfcolorado.org